Privacy Notice

Privacy Notice – Fairsquare Projects

Effective Date: 01.09.25

1. Introduction
Fairsquare is committed to protecting the privacy of individuals who engage with our content and services. This Privacy Notice explains how we collect, use, disclose, and protect personal data in compliance with our responsibilities under the Data Protection Act 2018 (DPA 2018), while also recognising the journalism exemption provided under relevant legislation.

In this privacy notice, references to Fairsquare or to ‘we’ or ‘us’ are to Fairsquare Projects which is a registered company in England and Wales under number 11952483 and our address is 133a Rye Lane, London, United Kingdom, SE15 4BQ.

2. Information we collect
Personal data means any information about a living individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). 

When you visit our website or engage with us as a supporter, we may collect and process the following categories of personal data:

  • Information you provide as a supporter: Including name, email address, and other contact details when you subscribe to our mailing list, use our social media platforms or make a donation to us
  • Automatically collected information: Including IP addresses, cookies, browsing activity, and device details when you visit our website

3. How we get your information
We may collect your personal data in the following ways:

  • When you visit our website
  • When you engage with our social media platforms
  • When you sign up for our newsletter or make a donation, we get your data directly from you

4. Why we use your information
When you visit our website or engage with us as a supporter, we use your personal data for the following purposes:

  • To support your engagement in our campaigns
  • To manage your donation
  • To analyse website usage and enhance user experience

5. How the law allows us to use your personal data
We will only use your  personal information when the law under data protection allows us to. 

We may rely on other following lawful bases:

  • Where you have given your consent to process your personal data (such as signing up to our newsletter
  • Where we have decided the processing is necessary for our legitimate interests (such as browsing our website) 
  • Where processing is necessary for us to perform a contract (such as processing a donation)

6. Sharing of information
We may share your personal data with our technology service providers who assist in operating our website and other technology services (as data processors). These service providers are restricted from using or disclosing the information except as necessary to perform services on our behalf or to comply with legal requirements.

7. Cookies
Our website uses cookies to enhance your browsing experience, analyze site traffic, and personalize content. Some cookies are essential for site functionality, while others help us improve our services. You can review our cookie policy for more information.

8.  Data security and retention
We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse. 

Data retention periods vary depending on the purpose of processing, with data retained for as long as necessary for the purpose it was collected or as required by law.

9. Your rights
Subject to legal exemptions, you may have rights under applicable data protection laws, including:

  • The right to access, correct, or delete your personal data
  • The right to object to certain processing
  • The right to withdraw consent where processing is based on consent
  • The right to lodge a complaint with a data protection authority

To exercise your rights, please contact us using the details below. You are not required to pay any charge for exercising your rights.  

Where we rely on your consent to process your personal information, you can withdraw your consent to our use of your data at any time. You can do this by contacting contact@fairsq.org or by using the Unsubscribe function in the case of Mailchimp used for our mailing list.

10. Contact us
For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under UK GDPR.

If you have any questions about this Privacy Notice or how we handle personal data or would like to exercise a right, please contact:

Fairsquare Projects
133a Rye Lane, 
London
SE15 4BQ
UK
contact@fairsq.org

You can make a complaint to the ICO at any time about the way we use your information. However, we hope that you would consider raising any issue or complaint you have with us first. We will always do our very best to solve any problems you may have.

To contact the ICO, telephone  their helpline on 0303 123 1113 or go to their website.

11. Updates to this privacy notice
We may update this privacy notice from time to time. Any changes will be posted on this page with an updated effective date.